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Sports Facility Marketing Strategy for Gym

The Second Step in Your Sports Facility Business Plan: The Marketing Strategy

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Developing A Sports Facility Marketing Strategy

Last month, we looked at creating the vision for your sports facility business plan. Now that you have the foundation, it’s time to consider how you’ll promote your sports facility to your customers and community – also known as your marketing strategy.

Summarize Your Brand

Think about how you want others to perceive your sports facility and write a few descriptive sentences. Consider which colors you want to use to help establish your brand. We suggest getting a professional logo to use on your website, ads and apparel – if you don’t have one yet, you can get an affordable, quality logo with an online service such as LogoBee or 99 Designs.

For example:

DNA Sports Center’s brand identity will be energetic, athletic and professional. It should appeal to both kids and adults. Brand colors will be dark red, gray and black.

Establish Price Points

Why is pricing here in the marketing section? Because it can be a great marketing tool.

Firstly, research what people are paying for similar services in your area. It is likely that your sports facility offers unique services in comparison to your competitors, and your differentiators will help as you consider your pricing.

Do you want to establish yourself as an exclusive, luxury service or as an affordable service for families? Consider your brand image as you establish the pricing for all your services, including rentals, lessons and group instruction. Decide whether you want to give discounts to valued clients or sell packages of services at discounted rates to encourage sales.

(When we get to the financial analysis step of the business plan, we’ll see if you can be profitable at the prices you want to charge.)

For example:

Young athletes around the Cincinnati area are looking for an accredited, professional program for sports fundamentals, as evidenced by the high number of similar programs within 40 minutes of our facility location. However, competing programs don’t have the legitimacy and professional branding that a Parisi Speed School provides. There are also no speed and agility programs within the immediate Milford area. DNA Sports Center will charge between $100 and $300 per month for unlimited access to speed and agility training, which reflects the exclusive, semi-private nature of our training.

Adding additional details about the packages that you will have available will help you define your offering.

List Your Other Marketing Tools

Below are some marketing methods you should consider. Each of them can be an effective tactic in making your facility known to the community.

  • Sales Staff – Sales reps with established connections in the community can be your strongest marketing asset. If you plan to hire any, briefly describe their position/s and include how much you’ll will pay them. For example: DNA Sports Center will employ a sales rep that will be paid a __ base salary plus __% commission for all new memberships he or she sells to the facility. This employee is expected to generate __ leads/memberships per week/month.
  • Email marketing – Costs for a professional program start around $30/month and increase based on the number of contacts in your database. Your facility management and scheduling software should have basic email marketing components, too. (eSoft Planner comes standard with a basic e-mail marketing system.)
  • Website – Get some estimates on a search-engine-friendly web site. Blogging or updating a news section on your sports facility’s web site is a good way to get noticed. Decide who will be in charge of updating the website, and how often.
  • Social Media – Create a social presence and start making connections. Just like a website, social media is only effective if you keep it current and relevant. You’ll need to decide who will be responsible for it and how often you’ll post.
  • Advertising and Sponsorships – You know your community. What are the influential media or organizations in the area that will be noticed by your customers? Research and include the costs to advertise with these organizations in your budget. If you’re having a grand opening event, you can work with local media to make sure it’s covered. And don’t forget digital advertising to ensure you show up in local searches for facilities like yours.

Create a 12-Month Marketing Plan

This is a big one. Sports facilities are very seasonally dependent. As a result, for each month of the first year, you should list the major marketing initiatives you will use for each of your chosen marketing tools above. Remember that you need to anticipate your customers’ needs in advance of each season.

Marketing initiatives include:

  • What your clients will want to buy that month
  • Programs, classes or events will provide the optimal revenue for your facility
  • Special events and promotions you can run to reach your goals.

Conclusion

With your sports facility marketing strategy and expenses established, you can move on to the next step of your business plan, which is to detail the operations at your facility.

The expert team at eSoft Planner has worked with thousands of sports facility owners just like you. We know what it takes to succeed. Our implementation team excels at helping you use the tools to make your dream a success. We love to hear about your plans, and we want to be a partner in your vision.

Start the conversation today! Contact us for a custom demo.

Swim Club Volunteers Doing Laps

Developing a Relationship with Swim Club Volunteers

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How Your Swim Club can Develop a Mutually Beneficial Relationship with Your Volunteers

The tasks involved in managing a swim club are endless – from tracking customer payments and managing customer service to cleaning up the grounds. Performing the day to day activities of a swim club can be a juggling act, even if you have fantastic staff members on hand to help members and a board managing behind the scenes. But the solution to mounting pressure on these resources doesn’t have to be adding more staff but rather can focus on swim club volunteers.

Volunteers can become the lifeblood of your organization. Allowing volunteers to perform tasks not only helps your club to run more efficiently, but it can also encourage community spirit. But how do you attract and retain great volunteers?

Make It Easy to Volunteer

A hurdle many people face when starting to volunteer is the fear of the unknown. You can make the process easier and encourage them to volunteer in the future by developing a process.

Here are few things that will make it easier:

  • Have a defined sign up process that clearly explains what they will be doing
  • Hold a volunteer group meeting at the beginning of each season to announce goals
  • Delegate tasks between volunteer roles and staff responsibilities
  • Be transparent about the dates you need help and the expectations of time required
  • Thank them for volunteering

Provide Transparency When Volunteerism is a Requirement of Swim Club Membership

You may come to a point when financially you cannot keep your swim club running without the help of volunteers. At this point, many swim clubs make volunteering a requirement of membership. Transparency is key to minimizing volunteer confusion and making sure relationships remain strong when volunteer hours are missed.

  • Include volunteer requirements in your membership packet
  • Create an online method for members to track hours
  • Offer flexibility for life events
  • Host regular club meetings for volunteers to ask questions and address issues

Offer Incentives to your Swim Club Volunteers

Everyone loves freebies. Incentives may include a discounted seasonal membership, free guest passes or a free swimming lesson or location rental. These items don’t have to cost much in a price difference and can be offset by value of work being completed by the volunteer.

By making the volunteering process easier, providing transparency and even offering incentives, you can keep your swim club organized season after season.

eSoft Planner for Swim Clubs offers functionality that can support your volunteer organizing efforts. Schedule a demo today to see how you can spend less time and hassle on administration and more time supporting your club and its members.

Baseball Facility Scheduling Blog

Diversify Your Baseball Facility Scheduling Software

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How to Generate Income with Baseball Facility Scheduling Software

A couple years ago, we got a call from an eSoft Planner baseball facility scheduling client with great news. He’d just had his highest grossing month ever – more than double his previous revenue record. And the best part: he and his staff didn’t do any extra work to hit that record.

In fact, he attributed the increase to a change in the way he structured his memberships and pricing.

The baseball facility owner had just implemented eSoft Planner online scheduling software at one of his locations. When he set up the software, he paid special attention to marketing options built into the system.

For example, he made sure that he allotted special privileges to his VIP members. Privileges included:

  • Being able to schedule lessons farther in advance than other clients
  • The first chance to register for camps and clinics
  • Special discounts on lessons

Many of his end-user customers jumped at the chance to get those special advantages and bought VIP memberships – raising his predictable monthly revenue.

Diversifying your Business with Baseball Facility Scheduling Software

It didn’t cost the facility owner any extra time or resources to add VIP membership options because the software managed it for him. In addition, the memberships auto-renew for ongoing revenue. This kind of passive income makes it simple for facility and club managers to improve their profitability and cashflow.

Facility and club management software can provide a solid foundation for your sports facility. It should have the flexibility and configurability to develop creative marketing plans and membership plans to deliver steady revenue. If you could use some passive income for your baseball or other sports facility, Request a Demo.

Sports Facility Business Plan with Volleyball Players

The First Step in Your Sports Facility Business Plan: The Vision

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Thinking of opening a sports facility? You need to start by making a business plan.

It doesn’t matter if you aren’t looking for investors. To make sure your business idea is going to WORK and not just suck away months of your life in a frustrating failure, you need a vision.

Why You Need a Sports Facility Business Plan

A business plan won’t guarantee success (nothing can), but it will force you to think seriously about what you’re about to do and clarify what you’re trying to accomplish.

Unfortunately, many talented former athletes and coaches assume that their passion for their sport and their reputation in the community will be enough to sustain a business. A long list of loyal clients is a great start, but there’s much more to running a business — and not addressing those other areas is why so many sports facilities close.

In this series of blogs dedicated to business planning, we’ll guide you in the steps to position your business for success.

Don’t be intimidated. We’re not going to make you plot out a line graph with projections for financial scenarios including compound interest and inflation. We’re just going to make sure that you understand what it takes to get your business making enough money to be profitable.

Identifying the basics of any business plan is the first step. Let’s get started.

1. Mission/Objective

Can you describe your business’ objective in a few sentences? Clarifying your mission will be key to marketing your facility, as well as leading your company and keeping your staff focused. For example:

The mission of DNA Sports Center is to develop a new athlete by focusing on teaching kids how to move before they perform sports-specific training.

2. Products/Services

Describe the products/services you’ll offer and explain why your audience needs these products/services.

For example:

DNA Sports Center will offer speed, strength and agility training that focuses on building self-confidence for all athletes. Other services will include sports-specific training, batting cages, and use of the facility for parties and events.

3. Customers/Target Market

Add a few details about your typical customer. Briefly describe their age ranges, where they live, their income levels, interests and skill levels. For example:

DNA Sports Center’s services will benefit kids age 6 through high school, although programs for adults and younger children will also be available. Our services will appeal to those athletes who are striving to improve their skills. DNA Sports Center is in the suburb of Milford and is near many sports-oriented school districts and plenty of families.

4. Competition

Explain why the need for your services is not being addressed by current facilities or services that are already accessible to your audience. What will make your facility better or different? For example:

DNA Sports Center is home to the area’s only Parisi Speed School, which offers a proven successful curriculum for improving speed, agility and strength.

5. Revenue Plan

This is the big one: How specifically will your business make money? Don’t stress about the actual prices here. We’ll get there in the next steps. For example:

DNA Sports Center’s main source of revenue will be monthly payments for unlimited access to speed, strength and agility training. This income will be supplemented by revenue from facility rentals, sports-specific training, and commissions from private lessons taught by instructors at the facility.

Conclusion

By identifying the basic and essential parts of your business plan such as your mission statement, you’ll start to position your sports facility for success. Next month, we’ll look at creating a marketing strategy that lets your client know exactly who you are.

The expert team at eSoft Planner have worked with thousands of sports facility owners just like you. We know what it takes to succeed. Our implementation team excels at helping you use the tools to make your dream a success. We love to hear about your plans and be a partner in your vision.

Start the conversation today! Contact us for a custom demo.