Pickleball is exploding both as a sport and as a business. Pickleball is currently the fastest growing sport in the United States, with participation nearly doubling just last year. Facilities with courts will miss out on large amounts of revenue if they haven’t considered running their own pickleball leagues. Take advantage of this growth and add pickleball to your facility today with pickleball club management software.
Improve Efficiency and Seasonal Revenue With Pickleball Club Management Software
Businesses centered around pickleball need to ensure they are efficiently scheduling their court time. With outdoor courts, that court time and demand will be seasonal. It is especially important to manage efficiency, as facilities geared towards specific sports are almost always seasonal. With eSoft Planner’s software, you can offer peak and non-peak pricing based on the time of day or year. That way, you can earn more money when filling spots with higher demand.
Streamline Your Pickleball Facility with eSoft Planner’s Pickleball Club Management Software
With eSoft Planner’s management software, you can:
Lower admin costs by allowing clients to book their own rentals and lessons
Offer 24/7 registration for summer camps/beginner classes and even leagues
Become more efficient while spending less time managing the facility’s schedule
Improve communication and reduce cancellations with automated email/text reminders
Conclusion
With the massive growth of pickleball as a sport within the last few years, it would be a great benefit to your business to add it to your facility. It will help your facility grow, especially with the community pickleball currently has. Finally, with the help of eSoft Planner, it will lower admin costs and improve efficiency, even in the off-seasons.
Want to learn more about how adding pickleball club management software can benefit your facility? Talk with eSoft experts today. Also, if you would like to consult with experts on how to improve your sports facility, visit Sports Facility Expert now.
Are you an existing facility looking to add new products or services? Are you a new facility wanting to add memberships? Do you need to add a promotion for new business? eSoft Planner’s new feature for preselling memberships is perfect for both types of facilities.
A facility’s membership will have the option to be sold before the start date. The fees will be paid approximately a month before the membership’s start date. It provides opportunities for supportive customers to get it first, and at a discount.
Promotion For New Business: The Features
A new feature in preselling memberships is that you can set a specific date for the membership to start. That way, you get to choose which day (usually the 1st or the 15th) works best for your facility. Also, staff will be able to buy these memberships for any customers, in case they run into any issues with purchasing the membership themselves.
Promotion For New Business: The Benefits
One of the main benefits of memberships is that it brings in consistent revenue. With preselling memberships, we can improve cash flow before offering products or services. This extra cash flow allows you to potentially save or invest in expanding the product or service. It is also a good tool for improving customer awareness, especially for newer facilities.
One of the powers of preselling memberships is the ability to offer special promotions. Oftentimes, facilities will discount a standard membership in order to create the fear of missing out in their new possible customers. This allows them to sell more memberships in advance, which, in return, increases cash flow and improves confidence in your business model.
Conclusion
eSoft Planner’s new feature for preselling memberships is a great promotion for new businesses. Not only will it increase revenue, but it will also be easy and accessible for your staff and customers to utilize.
Want to learn more about how preselling memberships can work as a good promotion for your business? Talk to eSoft experts today. If you’re looking for some other ideas on how to improve your business, learn more about our new access control features here or our event tickets options here. Finally, if you want to consult with experts on how to improve your sports facility, visit here.
Instructors with strong followings and clientele often have issues with booking clients. By making use of a instructor lesson scheduling software, it can help with client scheduling and lesson tracking. Read more below to find out all the ways it can help you and your business!
1. Lesson Scheduling Software Saves You Time.
Lesson scheduling software makes it easier for clients to schedule. They can go to a system to schedule or reschedule their own bookings, without having to text or call instructors to ask them to change it every time. It also allows you to automate texts and emails to clients to remind them about appointments. Overall, it saves instructors and business owners a lot of time previously spent organizing client appointments on their own.
2. Lesson Scheduling Software Saves You Money.
Lesson scheduling software can reduce the risk of cancellations by requiring upfront payment. It also lets you offer different priorities and pricing to different clients based on their “Client Grouping.” Something else it takes off your workload is it allows clients to safely tokenize their payment method to be stored on their client account. This will streamline payments and will also make booking streamlined for your users.
3. Lesson Scheduling Software Allows For More Customization.
Anyone who uses lesson scheduling can use this software! Instructors who teach sports, arts, music, and more will find advantages in adding this software to their business. This software is also fully customizable! Each feature can be turned on or off. It has categories you can edit to the types of lessons you offer. You can also change pricing based on season or time of day. Also, you have detailed lesson and financial reports that you can look at and filter by several categories.
4. Lesson Scheduling Software Helps Instructors.
eSoft has special features that can be turned on to help instructors manage scheduling and notifications. You can use back-to-back availability, so instructors never have to wait hours between sessions. They can go straight from one lesson to another. It also lets you turn on location consistency, so instructors don’t have to change locations from session to session. They can stay in the same spot!
Conclusion
Many robust software programs offer systems that are expensive and include extra features that you would never use that they charge you for. That is why we created an individual instructor program at eSoft Planner to be able to offer instructors an affordable scheduling app that can be branded to help launch their own businesses.
If you are on the lookout for a lesson scheduling app with a web-based app that fits all of your needs, learn more about eSoft Planner.
eSoft Planner is flexible, affordable, simple, and perfect for small businesses and instructors. Request your free demo today. See how we can help you consolidate effort, save time, and increase revenue.
Small business sports facilities are investing in new technology to streamline and automate their operations. One of the newer and more popular business strategies is offering a 24-hour access control membership to the space for athletes to train.
The benefits are simple – Lower Admin Costs and more time available for your customers to book.
Not only can you offer codes to customers for each individual rental they reserve, but you can also offer them Priority and Status by combining the use of an access control system with a simple membership program. There are 2 simple Membership models that you can adopt when using access control as the selling point.
1. Priority and Status Memberships
This is the simple idea of allowing customers to purchase a membership that gives them special priority/status/pricing, etc. Think about the standard Silver and Gold memberships: A silver member may be able to schedule up to 6 hours a month and only able to schedule 7 days in advance. The benefits that these are giving them include access to the facility and the ability to schedule a week in advance, whereas a non-member would have to pay for each booking and only be able to book 3 days in advance.
Then, you offer the premium/gold membership and allow them unlimited access to the facility and the ability to book 2 weeks in advance. The possibilities for this type of program are endless.
2. Open Access Memberships
Another membership Model to think about especially if you are limited by the population and community around you would be the open-access membership. Charge a set price each month. Also, allow each customer to have their own key fob or code to gain access to the facility
Conclusion
Both of these membership models are best when setting them up as auto-renewing memberships. The subscription business model is still considered one of the best models out there. Consumers are now aware of this and often balk at subscription services, as they know the value depends on their usage. So, you may want to price these memberships low enough to increase their perceived value so that you would be able to sell enough memberships to be profitable.
For additional consulting about possible membership options and to learn about all the possibilities, go here. If you want to learn more about how eSoft and access management can help your facility, request a demo or read more about access control here.
When it comes to sports scheduling, there are many problems and few solutions. If you’re in charge of scheduling everything from tournaments to practices and games, then you know about the headaches that come with managing all those moving parts. You also probably know that finding a sports scheduling app that offers affordable pricing, ease of use and powerful features is next to impossible.
Enter eSoft Planner: your low price solution for your sports scheduling needs! eSoft offers adaptable pricing based on how much power you need. So, if you have just one league or sport, we can help with some of the lowest rates and best user experiences in the sports scheduling industry. Even better, we don’t force anyone into signing unreasonably long contracts. We know the eSoft difference is something truly special! In addition, you don’t need to worry about customer service either – since we are consistently ranked #1 in this area among all sports software providers in the country. We’ve been helping organizations across America schedule their programs since 2007. There’s no problem we won’t be willing to assist you with.
eSoft Planner offers affordability and adaptability. With a la carte pricing, you aren’t forced into high rates; pay for what you need and want.
You can choose the features that work best for you and get the most bang for your buck. With multiple modules to choose from, you can tailor the software to your business no matter the sport, hobby, or layout of your space.
The software is easy to use and can be customized to fit the needs of any facility or sport. It’s designed around your business, not the other way around. Then, you don’t have to pay for features you won’t use or train staff on features they won’t need.
eSoft Planner is a favorite sports scheduling app among trainers, coaches, organizations, and academies across the country.
eSoft Planner is a favorite sports scheduling app among trainers, coaches, organizations, and academies across the country. After 15 years of leading the industry, eSoft boasts a growing list of satisfied clients. As the ultimate sport scheduler software, it helps optimize, streamline, and grow sports / training businesses across the country. There are eSoft Sports Software clients in every state in the country (and many more countries around the globe), and the number is growing every day!
The eSoft Sports Software is a powerful and easy-to-use tool that allows you to manage your entire sports business. It’s the only software in the market that offers both unlimited, consultative customer service from dedicated U.S.-based experts, as well as no pricing increase for growth or expansion. We’re here for you every step of the way.
There are a number of benefits to using eSoft as your sports scheduling app. One of the most important is that it helps you save time, money, and resources. It streamlines your business processes and reduces admin time and report creation. Also, the eSoft Sports Software allows you to create custom reports that can be exported in any format (PDF, Excel, Word, etc.) for easy sharing with your clients or other stakeholders. It’s just another key example of the power and convenience of eSoft Planner.
The system is flexible, powerful and so affordable you don’t have to think twice before buying – Whether it’s swimming pools, courts, fields, or something totally unique.
eSoft Planner is flexible, powerful and so affordable you don’t have to think twice before buying – Whether it’s swimming pools, courts, fields, or something totally unique.
Whatever your needs are, eSoft Planner can help. It schedules leagues, tournaments, and practices. Further, it can track inventory, sales, revenue, etc…
Whether you are looking for a way to track your players and their progress or just need a simple way to schedule games and practices, eSoft Planner has the tools you need.
Clients love the service they receive from their account managers and other support staff at eSoft. eSoft Planner is consistently ranked #1 in customer service.
eSoft Planner has been trusted by thousands of sports organizations. Clients love the service they receive from their account managers and other support staff. In fact, eSoft Planner is consistently ranked #1 in customer service across the entire industry.
The executive team and employees at eSoft have a personal interest in the success of their clients. It makes relationships stronger and more meaningful than any other business in the sports planning space. Further, eSoft’s staff is comprised of former trainers, athletes, and facility owners, giving us unique insights into the industry and what it takes to help our clients succeed.
If you’re a coach or owner of a sports organization, you’ll find that eSoft Planner is the perfect solution for your needs. We offer flexible options to fit any size of business and budget. Also, our software is extremely easy-to-use, yet powerful enough to meet the demands of any coach or business owner. eSoft Planner is the industry standard for sports organizations and has been trusted by thousands of clients over the last decade. Clients love the service they receive from their account managers and other support staff, which is why eSoft is consistently ranked #1 in customer service across the entire industry. The executive team and employees at eSoft have a personal interest in the success of their clients. Therefore, relationships are stronger and more meaningful than any other business in the sports planning space.
The Problem With Sports Scheduling and Our Solution.
Sports scheduling and management require a lot of time and attention to detail. The problem with sports scheduling is that it can be hard to find an affordable solution that works for everyone. Our solution solves this problem by providing an affordable, flexible, and powerful software program. It has been trusted by thousands of sports organizations nationwide. Also, it aligns with the varied, diverse landscape of needs that confronts so many coaches, owners, and trainers.
With eSoft Planner, you can easily manage clients, classes, courts, guest passes, inventory, merch, and customers without spending hours on the phone or at a computer. Then, you’ll have more time for coaching, hiring, marketing, and growing your business!
You can even utilize the software’s marketing capabilities to send email updates, point to blogs and social media, and promote client achievements.
Affordable, Flexible, and Powerful
Sports scheduling has never been easier. eSoft Planner offers a low-price, high-power system that is customizable, user-friendly, and easy to use. It works with any sport or activity and can be used by organizations of any size. Due to that, sizes range from a single team up to the biggest leagues in professional sports. If you need an affordable solution for your sports scheduling needs, then look no further than eSoft Planner!
eSoft Planner is the simplest, easiest way for sports teams and organizations to schedule their games. It’s loaded with powerful features that let you easily manage your team schedules, player availability, game results, and more. To learn more, check out some of the capabilities below:
Another key aspect to consider is that as your program grows, your subscription rates will stay the same. Perhaps even better, our software is so robust, that we can actually personally tailor it to your exact needs. One sport, multiple sports, inventory management, marketing capabilities, and more! The sky is the limit, as we’ll never engage in practices that hinder your bottom line and/or your ability to grow.
Conclusion
Countless reviewers, clients, and coaches have found that eSoft Planner is the best option for sports scheduling. Given the unique variety of needs in the sports and training industry, we find that clients’ reasons for choosing the software are as robust and wide-reaching as the software itself. Whether it’s the ease of adding new trainers or clients, the powerful field/court reservation mapping options, seamless barcode-integrated guest passes, or one of the many other proprietary capabilities that have made eSoft the authority in the industry, there is almost a certainty that eSoft Planner will help you take your team, league, group, or academy to the next level. For more information, feel free to request a demo or give us a call and speak with a dedicated expert today.
As the sports scheduling market grows, you’ll want to lean into software that is built with you in mind, operated by companies that prioritize you. From time and time again, eSoft earns clients from under-committed competitors for this very reason. Finally, now is the time to experience the most robust, client-focused, sports scheduling and planning software in the country.
Sports agencies, teams and other organizations use sports scheduling software to manage their business. It helps them automate tasks like scheduling games on fields, sending text alerts and emails, tracking player statistics, and much more.
To grow your business effectively, use eSoft Planner to automate sports scheduling, streamline business processes, eliminate admin work, create reports automatically, organize maps and reservation programs, and send marketing emails for increased player retention.
The benefits of using a sports scheduling software are numerous. For example:
Sports Scheduling Software Can Help You Manage All Your Games And Practices Easily!
1. Automate your scheduling process with eSoft Planner
eSoft Planner is the best online sports management software of 2023, and it’s easy to see why. It’s the most advanced, easy-to-use, and affordable sports scheduling software on the market. Also, eSoft Planner is an app for sports and facility management. It allows you to allocate resources effectively while saving time in the process!
2. Avoid scheduling conflicts, double-bookings and overbooking
eSoft Planner helps you avoid scheduling conflicts by allowing you to set a maximum number of teams that can be hosted at any given time. For example, say your facility has 20 ice sheets available for use and it’s already booked up with 17 teams on different days (and no cancellations). Then, eSoft Planner won’t allow another team to schedule a game until one of those other 17 teams cancels their game or gets moved due to weather conditions. This feature prevents double-bookings and ensures everyone gets enough ice time at your facility!
Additionally, eSoft Planner allows users to set preferences based on specific criteria such as age level (youth vs adult), gender (male vs female), or skill level (beginner vs advanced). This helps ensure that leagues are matched appropriately. So, they won’t end up playing against each other when one team may not be ready for competition yet while another might have been waiting months just for an opportunity like this one!
3. Streamline paperwork and avoid errors with standardized reporting.
Sports scheduling software can help you to organize your team’s games, track attendance, and even generate revenue. However, if you’re not using a robust system for reporting on these activities, it’s possible that you may be missing out on important opportunities for growth.
The best sports scheduling software will allow you to create reports that provide insights into how many people attended each event or game during a given period of time (e.g., season). This type of data helps managers better understand what works–and what doesn’t–when it comes to marketing their organization’s events online or offline. Also, it determines whether there are any discrepancies between actual attendance figures versus those projected by the team owners/executives beforehand, based off previous years’ experiences at similar venues/venues nearby without taking into account current conditions like weather patterns affecting travel times, etcetera…
4. Optimize sports facility usage with text and email alerts.
Text and email alerts can be a great way to stay on top of your sports scheduling. When you set up text and email alerts, you’ll receive notifications when games are scheduled and when you have to make changes. You can also use these tools to remind yourself of upcoming events, registration deadlines, payments due. It also works for anything else that’s important for your business!
5. Increase player retention and loyalty with marketing emails.
Marketing emails are a great way to keep players coming back to your facility. You can use eSoft Planner to send marketing emails automatically. Also, send text notifications to players who have signed up for text alerts.
6. Eliminate admin work with the best online sports management software of 2023
Sports scheduling software is a powerful tool that can help you save time and money. It eliminates the need for manual tasks like entering scores, tracking players, and creating schedules. However, not all solutions are created equal. Some are better than others at helping you accomplish your goals as an organizer or manager. With these six tips in mind, you’ll be able to find a program that fits your needs perfectly!
Stay organized by setting up different schedules for each season, league or time of year (e.g., high school football in the fall).
To stay organized and avoid confusion, it’s important to set up different schedules for each season, league or time of year (e.g., high school football in the fall). eSoft Planner allows you to do this by creating multiple schedules at once. You can also use eSoft Planner by multiple teams and leagues at once if they have similar scheduling needs such as baseball teams playing against each other during spring training.
Use eSoft Planner’s unique mapping feature to show where teams are located and reserve times with automatic notifications sent to administrators.
eSoft Planner’s mapping feature is an innovative, time-saving feature that allows you to show where teams are located and reserve times with automatic notifications sent to administrators.
View all schedules on one map
Easily reserve times from anywhere on the schedule by dragging and dropping your mouse over the desired location on a map. You can also click on any location in order to see associated schedules or view details about that team’s schedule.
Get automatic notifications when someone else attempts reservations at your favorite sports field or gymnasium.
Conclusion
eSoft Planner is the best online sports management software that helps you grow your business effectively. It’s packed full of features like automated scheduling, streamlining business processes, eliminating admin work and creating reports automatically. If you want to get started with eSoft Planner today, then request a demo here!
Lessons are a key player in a facility’s revenue stream. Whether it be baseball/softball, swimming, tennis, soccer, cheerleading, and even music and sewing – scheduling lessons is a huge presence in everyday operations. As a result, the more lessons you offer, the more revenue you bring in. But, with that revenue comes more opportunities for calendar confusion, double booking, and more. But here’s the solution – a lesson scheduling app.
A lesson scheduling software with a web-based app included contains all of the benefits of the software, with the added bonuses of making scheduling even more on the go. Let’s get into some specifics:
A Lesson Scheduling App Increases Cash Flow
eCommerce Payment Options
Within the lesson scheduling app, athletes and their parents can sign up and pay for lessons when booking. Learn more about Lesson Pricing Models here, if necessary. Your clients can even save their payment information in a secure account and pay with the push of a button.
24/7 Access
With more hours in the day, athletes and parents can book more lessons. Many times parents that are responsible for scheduling and paying for lessons have a lot on their plate. Having to call to schedule during business hours is nearly impossible for some, and easily forgotten by most. An app allows them to hop on their phone at any time of day, whether it be before they wake the kids up for school or before they turn the lights out to go to bed. This means less forgetting and more booking – resulting in more revenue for your facility.
Cancellation and Refund Policies
Refunds and cancellations are a headache for every facility owner/manager out there. With an app requiring payment at booking, facilities are guaranteed revenue. However, some facilities do want to offer the ability to cancel or reschedule. Coupled with the app, facility managers can set restrictions and rules for these situations. These can include:
non-refundable booking fees (partial or all of the lesson fee),
time restrictions (cancel 48 hours in advance to receive a refund), and
lastly even special circumstances like doctor’s notes, team conflicts, etc.
All of these rules can be adjusted based on your facility preferences.
It Reduces Administrative Costs
eCommerce Payment Options
Additionally, giving athletes and parents the ability to pay online, means there is no need to pay staff to sit at the front desk. Even more, no one has to make phone calls to ensure the lessons are paid. So the instructor doesn’t need to chase after payments! This frees their time to focus on the lesson.
24/7 Access
Gone are the days of hiring someone to sit and wait for the phone to ring. The app lets you leave your phones unattended while the staff in the facility is running lessons or classes.
Facility and Calendar Management
Above all, you get great facility management. You and your staff will no longer worry about:
double bookings,
availability of space for lessons in the facility, or
time blocking and coordinating lessons with the instructors.
What’s more, just have the instructors put in their availability. Then you can set the hours each space is available on a given day. And finally. let the app do the day-to-day scheduling for you!
If you are on the lookout for a lesson scheduling app with a web-based app that fits all of your needs, learn more about eSoft Planner.
eSoft Planner is flexible, affordable, simple, and perfect for small businesses and organizations. Request your free demo today. See how we can help you consolidate effort, save time, and increase revenue.
Managing sports teams is a full-time job. Sports team management software can help with all the coordination:
fields for practices, games, and tournaments,
collecting and tracking payments and paperwork, AND
sometimes handling rentals and lessons with team equipment or spaces (e.g., batting cages, nets, balls, etc).
That’s enough work to make your head spin. Not to mention, almost everyone responsible for all this has a full-time job and family to worry about. That’s why every organization, no matter how big or small, could benefit from management software.
Here are all the things you should get to make the most out of an investment in this software:
Custom Player Registration Forms
When a player signs up or accepts an offer after a tryout, a sports team management software does the heavy lifting. It handles setting up the player’s account and gathering all of their information through one online form (contact info, uniform sizing/number, etc). It’s also fully customizable based on the information you need. For example, for high school/recruitment-aged players, things like GPA, ACT/SAT scores, height, etc. would be important for a coach to have on file. But those things aren’t necessary, or even possible, for younger athletes. Through this form, all liability waivers, medical releases, physical forms, and team agreements can be submitted and signed.
Team Agreement Signatures
No more file cabinets of paperwork and tracking who has and hasn’t signed. Your software will handle it all for you. It will notify each player of documents ready to sign, organize them into team folders, and let them e-sign from their devices – or straight from their registration form mentioned above.
Payment Schedules
Do you offer payment plans, one-time payments per season, or other options? Then sports team management software can keep track of it. Both parents and coaches can set recurring payments or even pay additional charges for lessons and clinics throughout the season, and more.
Build a Budget
Operating a sports team is expensive. It’s essential that each team pays its dues to keep the organization up and running. Having a budget laid out that includes fundraising, player payments, and more can help organizations see which teams are paying their part, and which teams (or parents) need to do more. It is also a great option for transparency with the parents. They get to see exactly where the money is going, and the efforts they still need to make. Some software allows you to decide to show or hide the budget from the player’s accounts (or show just parts of the budget to the parents). A great software is fully customizable to your needs.
Build a Team Schedule
A sports team management software makes the process of coordinating a team’s schedule and their player perks with all of the other teams in the organization a simple and on-the-go process. Coaches can see available times for courts, fields, cages, and more all from their phones (or PCs). They can then build out their team’s schedule without conflicting with other teams’ reservations or rentals. It can also allow players and their parents to go online and check the team schedule so that they can plan and coordinate with their day-to-day lives.
Security
An online, protected software is the safest collection of information for the players, coaches, and parents. It offers secure payment as well as a safe storage platform for important papers such as birth certificates.
Player Scheduling Capabilities
A sports team management software can also open up your facilities and equipment for rental by the players for extra practice, lessons with coaches or other staff, and clinics you offer.
If you are on the hunt for a sports team management software that fits all of your needs, learn more about eSoft Planner.eSoft Planner is flexible, affordable, simple, and perfect for small businesses and organizations. Request your free demo today. See how we can help you consolidate effort, save time, and increase revenue.
Whether it’s basketball, volleyball, tennis, or even pickleball – courts are a hot commodity in the sports world. Many times teams and individuals booking courts in a facility pay either a membership or rental fee. But there are also park/city courts open to the general public. This is where cities can charge fees for guaranteed reservations. However, both facility courts and public courts fight the same battle, finding the proper court reservation system.
Here are all of the features your court reservation system may need to include for you to maximize its full benefits.
Mobile-Friendly Apps
In today’s world, everyone is go, go, go. There is no time to sit down at a PC and book courts for their teams, children, etc. Mobile apps enhance the entire user experience. They make scheduling on the go an easier and more enjoyable process.
Notifications from Court Reservation Systems
Whether it’s text, email, or both, your customers (and your staff) need software-automated notifications for reservations, rescheduling, and cancellations. It maintains communication between the facility/court and the user with less staffing expenses and minimal opportunity for error. It also helps customers track court info, times of their scheduled bookings, and more.
Court Availability Tracker
Clients can coordinate their schedules with court availability and navigate other reservations at the same time. In most cases, the booked times and days either don’t show up or are marked so. Your staff no longer has to get involved or worry about two clients coming in at 2 PM for the same court. Court reservation systems make double-booking incidents a thing of the past!
eCommerce Capabilities of Court Reservation Systems
This feature is more important than many facility managers or court staff know. The system let’s you require payment right as the reservation is made. This not only confirms the revenue from each booking, but it eliminates the responsibility of collecting payment from the staff’s plate. Don’t need payment in advance, but still want to guarantee a little revenue? You can set a smaller reservation fee, with the rest of the fee due at reservation time. It can also track memberships, pre-paid packages, refunds from cancellations, and more.
Scheduling Restrictions
There are tons of restrictions and limitations you can set in a court reservation system. These are all based on the preferences you select. Set your facility hours to not allow reservations before or after close. Limit how far in advance or how late leading up to the reservation time that clients or patrons can book. For example, reservations are open a month in advance, or reservations must be made an hour before the reservation begins, etc. It also allows you to set time restrictions or booking limits for specific courts. Have a busy court location in your park? You can restrict reservations to one hour so that everyone gets a chance. Have a location that needs in-person staff? Restrict the reservation times to staff hours. Your options are endless.
Pricing Settings
Each reservation has so many different aspects that can impact its expenses on the facility or city. In that case, make the pricing change accordingly. In a court reservation system, you can set a pricing structure based on who books the court (e.g. an individual, an organization, a member, etc.). You can also set different pricing structures depending on the type or size of the court, or the time frame of the reservation. Again, this is all controlled based on your preferences.
If you are on the hunt for a court reservation system that fits all of your needs, learn more about eSoft Planner.
eSoft Planner is flexible, affordable, simple, and perfect for small businesses and organizations. Request your free demo today. See how we can help you consolidate effort, save time, and increase revenue.
Parks and pavilions are known for family gatherings, birthday parties, weddings, and more. However, the general public either doesn’t know the process exists or doesn’t understand the complexity behind renting and securing these spots. Unanswered calls to the city, rentals or reservations lost in the shuffle, and more can occur. It’s why more and more cities are using park and pavilion scheduling software.
Here are just a few of the benefits to make the switch worth it:
Revenue Source
Many aren’t aware that booking time at parks and pavilions is an option. Some cities don’t even offer it. People use those public locations with no guarantee of availability. Local taxes cover any and all expenses. With park and pavilion scheduling software, cities can charge small fees for guaranteed reservations. They can then put that profit toward maintenance and additions to each park and pavilion. All without going through the state or city tax systems.
Staff Communication
If the park or pavilion could be reserved, many cities have an outdated tracking system. This often leads to miscommunication. To avoid any mix-ups, some cities use park and pavilion scheduling software as a centralized calendar for the staff. This way, the staff knows what events are happening, when to schedule maintenance, city events coming up, and more. The staff also has a central spot for all relevant information like reservation contacts.
Limit On-Duty Staff
So, it helps with communication and provides a new revenue source. In addition, it limits the number of necessary staff, clears up phone lines, and saves the city money. Now, the staff is no longer directly in charge of scheduling reservations and inputting them into a staff-wide or city-wide calendar. Instead, park and pavilion scheduling software will let residents book their own reservations online, 365 days of the year.
Additional Features That Make This an Easy Decision
Overall, park and pavilion scheduling software has huge benefits to the city staff that handles its management and maintenance. Further, there are smaller features that make great changes to the internal operations that we would like to note.
Documentation Collection
Before even allowing access to the booking platform, the scheduling software can require documentation. Above all this protects the city and the public. This can include insurance documentation, liability waivers, special licenses for events with food or alcohol, and more.
Scheduling Restrictions
Based on preferences and city rules and regulations, staff can set specific restrictions through the software that limit booking ability. For instance, this can include things like:
time limits for specific events,
set park and pavilion hours,
blocked days for maintenance,
how far in advance they are able to reserve, and finally
how much notice the city needs prior to the event.
Set Pricing Structure
The scheduling software allows a variety of options when it comes to pricing. Cities can choose to bill based on event type, hours of the reservation, who/what is booking the spot, how many people will be attending, the location being used (a specific spot in the park), and more. It even allows the ability to add on charges based on event type (larger events like weddings may include a clean-up or maintenance fee).
If you are on the hunt for park and pavilion scheduling software that fits all of your needs, learn more about eSoft Planner.
eSoft Planner is flexible, affordable, simple, and perfect for small businesses and organizations. Request your free demo today to see how we can help you consolidate effort, save time, and increase revenue.
