Login      Demo Request

Menu

Equestrian Center

Streamline Your Barn With A Barn Management App

Simplify Boarding and Leasing Payments With A Barn Management App

,

Running a barn or equestrian facility can come with a unique set of challenges. Between caring for horses, managing clients, and tracking expenses, it can often feel like a never-ending task. A barn management app like eSoft Planner can simplify your barn management. You can manage your boarding, leasing, lessons, and more – all in one platform.

Managing Your Leases

Drive your barn’s revenue by collecting lease payments for stable horses. You can customize your leases based on the type of lease you offer – from full to quarter leases. Also, you can send invoices to clients for a horse’s veterinary expenses relating to a care lease. Customize your payment schedules and availability for clients.

For leases where horses are shared among a few clients, you can limit how many people are allowed to schedule with that horse. Then, clients can schedule their lessons with the horse they lease. The system can limit who schedules certain horses, so only those leasing can use them!

Managing Your Boarding

Barns can also offer pasture, stall, or other types of boarding. Customize your boarding payments to each boarder based on their horse’s feed and necessary care. As some may be different than others, it’s beneficial to have a variable rate structure. Then, send invoices for services to your boarders and let them pay using credit card or ACH payments. You can also set automated monthly payments for your boarding. 

With a management system, you can easily manage the services each boarder uses. Mainly, you can keep track of their lessons with their horse to invoice them at the beginning or end of each month. 

Streamline Your Barn With A Barn Management App

Managing every aspect of a barn can be challenging. However, scheduling and management software built for your barn can make everything more streamlined and smoother. Find out how eSoft Planner’s barn management app can simplify your processes with a custom demo. 

Optimize Your Horse Care With Our Equine Management System

Optimizing Horse Care: The Role of An Equine Management System In Efficient Scheduling

, , , ,

In the world of equestrian sports and horse care, managing schedules can be a time-consuming and challenging task. From managing each horse’s feeding to scheduling each person’s lessons, barn owners and instructors face a magnitude of responsibilities each day. Due to this, an organized and efficient schedule becomes crucial for a barn’s smooth operations, insightful horse care, and the success of the business. An equine management system efficiently streamlines your schedule and transforms your business. 

Traditional Scheduling Methods: Why They Don’t Work Anymore

Many barn owners use traditional methods for scheduling, including paper calendars, whiteboards, and spreadsheets. Generally, these methods can work for a time. However, these methods often cause issues with efficiency and communication. There are a few common issues that we see pop up frequently. 

  • No Centralized Calendar: Each instructor may have their own calendar. Due to this, it can be difficult for each team member to coordinate and schedule their lessons around each other. Often, it can result in double bookings or missed appointments.
  • Extensive Time Commitment: It can take a significant amount of time to manage a successful schedule, especially with the communication issues that come from these methods. 
  • Low Communication: Everything must be done manually – from receiving payment to sending out reminders. Any updates or changes result in extra work for an owner, losing both time and money that could be better spent elsewhere. 

Transform Your Business With Our Equine Management System

Our equine management system integrates many management features into one app, perfect for instructors or owners on the go. The system solves all the common issues stated above. In addition, it benefits the business in many other ways. Here are our top features that can optimize your equestrian business. 

  • Centralized Calendar: Streamline your scheduling with a fully centralized calendar. Clients can book at any time for the times you have set. View all the instructors’ schedules at once. A horse or instructor cannot be double booked with this system.
  • Automated Reminders: Instructors and clients will both get reminders for their lessons or camps/clinics. Clients also receive order confirmations when they book a service!
  • Detailed Reports: Run reports on your sales, lessons, and camps/classes. Learn which horses are used more often and how frequently. Optimize your horse care with these reports. 
  • Business Customization: Customize every part of this app, from the name and colors to the time durations you offer for your lessons. Create custom groups for your clients and add all your horses to the schedule. 
  • Client Usage: 60% of people in the United States schedule their work online. Don’t miss out on a group of potential clients by only using traditional scheduling. 

Conclusion

An equine management system like our app can transform your business, saving you both time and money that you can use to focus on horse care. For more insights into how to optimize your equestrian business, request a custom demo of our software. 

Schedule Your Lessons With A Horse Lesson Scheduling App

From Stables to Screens: Enhance Your Experience With A Horse Lesson Scheduling App

, ,

If you’ve ever been involved in the equestrian community, you know that scheduling lessons can be challenging – needing to schedule both riders and horses. Our horse lesson scheduling app can easily solve this challenge without requiring you to meticulously plan and coordinate everything. From simplifying scheduling to tracking horse management, streamline all aspects of your business with these helpful features. 

Streamline Lesson Scheduling

With a real-time centralized calendar, easily keep track of all your lessons from your mobile phone. For barns looking for clients to schedule on their own, clients can easily book a lesson without having to contact you directly. The mobile app makes it easier for them to book on the go, 24/7. For those who don’t want clients to schedule on their own, the scheduler can easily add lessons for tracking and reporting purposes.

Once a lesson is booked, the scheduler can assign a horse to each person based on the criteria (experience, height, and weight) to keep track of the horses used via reporting. Also, the scheduler can color code different lesson categories to differentiate between lessons in a quick glance at the screen. With these reports, you can quickly manage your horses. 

Organize Management and Communication

Horse management is an essential part of your scheduling. In the software,  you can assign horses to lessons. That way, you can easily run reports to see when and how frequently certain horses are used. This will make it easier to know when horses need a break – without having to track everything yourself. Managing your horses will let you minimize their stress and prevent potential injuries from occurring. 

One of the more important aspects of a lesson scheduling app is automated reminders. Both instructors and clients can get email or text reminders of their lessons. Clients can also get order confirmations when they book a lesson. Not only does this decrease time spent on administrative work, but it also decreases the number of no-shows. These reminders, just like other features in the software, can be customized to fit your business. 

Customize To Fit Your Needs

Your scheduling app is branded to your business. Use your own logo for the app, and add custom-branded colors for all your scheduling buttons. Even your app name can be changed to fit your business name. Also, many features can be customized to fit your needs – from time slots to limitations on booking. 

Easily customize everything to fit your business with our scheduling app. First, create different time slots for both your individual and group lessons. Also, you can set different price points by your instructors. So, if you have instructors with different experiences or want to differentiate the price for instructors vs the owner, you can change the price for each one. This also works for adding discounts on lessons for students who own a horse and board them at the barn. 

Grow Your Business With Our Horse Lesson Scheduling App

With our horse lesson scheduling app, you can easily save time, grow your revenue, and market your business from your phone. Request a demo of our software to learn more about how it can benefit you. You can also follow us on Facebook or LinkedIn to get notified for future equestrian-related blog posts.