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HOA Pool and Amenities Software

Read our blog posts to learn more about our HOA pool and amenities software, including our access control and e-commerce features. Find advice on how to easily manage and schedule your pools.

An image of a notice sign that reads 'Pool Pass Required,' emphasizing the need for pool pass software management. This visual highlights the importance of organized pool pass verification to ensure smooth operations.

Transform Pool Access with eSoft Planner’s Advanced Pool Pass Software

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Managing pool access efficiently is essential for ensuring safety, financial accountability, and operational efficiency. eSoft Planner’s pool pass software is the perfect solution for any swim club, city, homeowners’ association, or anyone overseeing a pool. The software provides the advanced tools you need to streamline access control and boost revenue. 

Protecting Your Facility With Detailed Security

A primary concern for many pool managers is ensuring that only authorized members and guests can enter and use the facility. eSoft Planner’s management software addresses these concerns with advanced features, including:

  • Validated Member Access: Ensure that everyone entering the pool area is an active member. Each member has a client profile, with a photo for secondary validation. 
  • Detailed Entry Information: Know when members and guests arrive. This provides data that could qualify you for insurance discounts (knowing who was at your pool if an outbreak occurred lets you handle it more effectively). 
  • Pass Validation: Eliminate issues with shared passes by validating member credentials at check-in, through membership cards, tags, or QR codes. 

Providing Financial Accountability

Managing memberships involves more than just tracking who’s in your pool for some facilities; it’s about providing financial accountability. eSoft Planner’s system helps you: 

  • Verify Finances: Confirm all members have paid their fees or are compliant before they can access the facility. Deny access to nonpaying members. 
  • Streamline Payments: Provide easy options for members to purchase their memberships, reducing administrative burden. 

Flexible Access Options

Additionally, you can offer guest passes and special access passes, such as grandparents and childcare passes. These provide several benefits, including:

  • Tracking Access: Track which guests have entered the facility and require a signed waiver for use of the facility.
  • Improving Revenue: This provides a valuable revenue source. In addition, you can market your memberships to guests. This can improve your revenue sales for the next year. 

Choosing eSoft Planner For Your Pool Pass Software

eSoft Planner’s pool pass software is more than just an access management tool; it’s an advanced solution to improve your security and finances. Features perfect for all types of pools provide many benefits, including: 

  • Saving Volunteer Time: All our features are designed to automate access management, allowing volunteers time to focus on other tasks. 
  • Centralizing Data: Keep all records, including your membership payments and guest access data, in one platform. 
  • Customizing Features: Adapt the system to meet the individual needs of your community. 

Ready to take your pool management to the next level? Schedule a personalized demo today and see how our software can transform your operations. 

Homeowners Associations Use Scheduling Software

How Homeowners Associations Can Use A Swim Club Management Software

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Homeowners associations are responsible for various aspects of how a neighborhood is operated. Add facilities such as a pool, tennis courts, etc., and the list of responsibilities that fall on the HOA board can become never-ending. In order to save volunteers time and energy to focus on bigger responsibilities, HOA’s, HOA management companies, and other property management businesses choose to utilize software programs. Swim facility management software can help these organizations in various ways, primarily access control and e-commerce. 

Access Control

The access control feature in management software controls the tracking and management of incoming and outgoing members, as well as guests and childcare providers. In order to maximize revenue, HOA’s will want to restrict access to those that have paid for it. Many require a membership payment, as well as an additional charge for guest passes and childcare provider access. Rather than hiring staff to monitor the gate, HOAs can use software to allow access by the last name, barcode, address, custom ID numbers, or bond numbers. 

The access control feature will save HOA’s money through a lower staffing expense, increase income through monitoring the guest pass purchase and usage, and it will provide an additional security measure for the pool. 

E-Commerce

The e-commerce function to swim club management software opens up a secondary form of payment for members. While it is not necessary that HOA’s use this ability, it allows for an easier transaction between the members and the HOA. Many pools do prefer moving their payment methods digitally due to the convenience and ability to sell memberships during the offseason. The e-commerce side of the software can also include the purchase of guest and childcare passes, making it easier to repurchase as necessary. 

Interested in learning more about the HOA capabilities of eSoft Planner? Email contact@esoftplanner.com or schedule a demo. 

Blog on hoa pool access

Managing Your HOA Pool Access

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The Struggles of an HOA Pool

Many communities realize the value of implementing a Homeowners Association (HOA) because of their quicker response to necessary infrastructure repairs. Most HOAs also demonstrate their value through community amenities. These include pools, athletic courts, clubhouses, and parks. Communities rely on HOAs staffed by volunteers or third-party companies to maintain these amenities.

Swimming pools are one amenity that provides value to residents, but the pool’s management is no easy task for an HOA. Most HOAs aren’t able to supervise the pool consistently. Usually, they don’t hire staff or lifeguards. People tend to take advantage of the freedom. This can lead to lost revenue — without any way to ensure that only those who are current on their HOA dues are using HOA access to the pool.

A few of the common struggles for an HOA pool include:

  • Lack of access control
  • Coordination of guest tracking
  • Collection of membership dues

The good news for HOAs is that they don’t have to feel the impact of lost revenue due to poor control over their swimming pool gate.

By implementing just a few practices, you’ll be able to manage access control, track guest usage and even allow residents to schedule common areas, pool patios and clubhouses for their events.

To learn more about how our management software can manage your HOA access, read about our features here or request a demo.