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Swim Club Childcare Passes

Selling childcare passes to your swim club can provide families with an incentive to join the club who might otherwise think they won’t get a lot of use out of their membership. Read our blog posts to learn more about adding and selling childcare passes for your swim club.

An image of a notice sign that reads 'Pool Pass Required,' emphasizing the need for pool pass software management. This visual highlights the importance of organized pool pass verification to ensure smooth operations.

Transform Pool Access with eSoft Planner’s Advanced Pool Pass Software

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Managing pool access efficiently is essential for ensuring safety, financial accountability, and operational efficiency. eSoft Planner’s pool pass software is the perfect solution for any swim club, city, homeowners’ association, or anyone overseeing a pool. The software provides the advanced tools you need to streamline access control and boost revenue. 

Protecting Your Facility With Detailed Security

A primary concern for many pool managers is ensuring that only authorized members and guests can enter and use the facility. eSoft Planner’s management software addresses these concerns with advanced features, including:

  • Validated Member Access: Ensure that everyone entering the pool area is an active member. Each member has a client profile, with a photo for secondary validation. 
  • Detailed Entry Information: Know when members and guests arrive. This provides data that could qualify you for insurance discounts (knowing who was at your pool if an outbreak occurred lets you handle it more effectively). 
  • Pass Validation: Eliminate issues with shared passes by validating member credentials at check-in, through membership cards, tags, or QR codes. 

Providing Financial Accountability

Managing memberships involves more than just tracking who’s in your pool for some facilities; it’s about providing financial accountability. eSoft Planner’s system helps you: 

  • Verify Finances: Confirm all members have paid their fees or are compliant before they can access the facility. Deny access to nonpaying members. 
  • Streamline Payments: Provide easy options for members to purchase their memberships, reducing administrative burden. 

Flexible Access Options

Additionally, you can offer guest passes and special access passes, such as grandparents and childcare passes. These provide several benefits, including:

  • Tracking Access: Track which guests have entered the facility and require a signed waiver for use of the facility.
  • Improving Revenue: This provides a valuable revenue source. In addition, you can market your memberships to guests. This can improve your revenue sales for the next year. 

Choosing eSoft Planner For Your Pool Pass Software

eSoft Planner’s pool pass software is more than just an access management tool; it’s an advanced solution to improve your security and finances. Features perfect for all types of pools provide many benefits, including: 

  • Saving Volunteer Time: All our features are designed to automate access management, allowing volunteers time to focus on other tasks. 
  • Centralizing Data: Keep all records, including your membership payments and guest access data, in one platform. 
  • Customizing Features: Adapt the system to meet the individual needs of your community. 

Ready to take your pool management to the next level? Schedule a personalized demo today and see how our software can transform your operations. 

Child Using Swim Club Childcare Passes

Benefits of Swim Club Childcare Passes

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Increase your Swim Club Revenue with Childcare Passes

Full-time working parents often hire summer nannies or babysitters for their children, and these sitters are constantly looking for ways to keep children entertained. By selling childcare passes to your swim club, you provide families with an incentive to join the club who might otherwise think they won’t get a lot of use out of their membership.

Childcare passes make it easy and affordable for a family to include their childcare provider in the family membership. This helps you combat the indirect competition of other summertime activities, clubs and neighborhood pools for those summer recreation dollars. This structure – with the childcare provider as part of the family unit – will open up a solid revenue channel for your pool.

Here are some of the popular choices made by swim clubs regarding childcare pass management:

An Option within Family Memberships & at the Pool Entrance

Childcare passes should be sold as soon as your swim club opens new membership enrollment. This allows families to complete their payment all at once and can help increase your off-season revenue stream.

However, in order to accommodate different family situations, your club should continue to sell childcare passes throughout the entire summer season. Not all families plan that far ahead, and even the best plans change. A family may need to incorporate multiple childcare providers or switch providers mid-stream. Having them available at check-in can reduce hassle and help your members avoid overusing guest passes.

Price

Clubs typically offer childcare passes for $150 or less, while others choose to include them in the price of the family membership.

As charging for childcare passes becomes more popular, clubs have found ways to show members the benefits of the prices. Your club might even allow the babysitter to use the pass when the kids aren’t in tow – a benefit that can entice childcare providers with their own families to purchase a family membership of their own to bring others along.

Restrictions

Age: To avoid liability issues, swim clubs set an age limit of 16 and older for childcare passes. Most pools set rules requiring children under a certain age to come with an adult. In pool terms, the adult age is normally 16 and above. Swim clubs will use that age to restrict their childcare pass ages.

Amount of Passes: Swim clubs vary on this restriction. Some clubs allow families to have 2-3 childcare passes while others only allow one. This typically depends on the demands made by the members.

Pass Linked with Babysitter: To prevent members from taking advantage of the system, pools usually link the passes to the name of the babysitter. Most swim clubs offer the option to change it, however, this ability should be restricted to staff. This way, families can’t continuously change babysitters without the pool’s knowledge.

Conclusion

Childcare passes are a smart business decision. Even if you choose not to charge the members for them, they still help the club maintain their current revenue. These passes are not only an easy revenue generator, but they help regulate access to pools and prevent unauthorized entry.

The smart design of eSoft Planner allows you to set your own rules for swim club childcare passes – and many more options – so that you can run your swim club the way you want to optimize revenue and membership satisfaction. Whether you are looking for a way to sell childcare passes, track usage and cancellations or sign off on waivers, eSoft Planner can help you easily manage your pre-season and in-season daily tasks.

Contact us for a demo today to see how you can spend less time and hassle on administration and more time supporting your club and its members.