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Swim Club Management Software

Read some blog posts with expert tips and advice on using swim club management software from eSoft Planner. eSoft Planner’s swim club management software can help save you time on administrative duties and build up your financials.

Streamline Your Lessons, Memberships, Concession Stands, and More With A Swimming Pool Management Software

Dive Into Efficiency: How Swimming Pool Management Software Can Simplify Your Operations

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Running a successful swimming pool means juggling a variety of tasks – from managing memberships, scheduling lessons, and running concession stands. Each task requires attention to detail, organization, and efficiency. Swimming pool management software allows you to streamline all your operations in one system, allowing you to focus on providing a great experience for your members. 

Membership Management Made Easy

Manually keeping track of memberships can be time-consuming and difficult to handle. Thankfully, swimming pool management software allows you to:

  • Track Babysitter and Guest Passes: Keep track of these passes tied to specific memberships, enforcing limits on how many times it can be utilized. 
  • Track Join Fees: Collect payment and track which members have paid their join fees, including initiation fees, bonds, or other fees. 
  • Access Control Validation: Check member access at entrances, ensuring that only paying members can access the facility. Mainly, this ensures a seamless check-in experience. 

Overall, these features provide a secure and beneficial experience for your members. 

Effortless Lesson and Class Scheduling

Swim lessons and classes are an essential part of many swimming pools. Moreover, our software helps you manage them with ease, creating a positive customer experience. 

  • Provide Online Booking Options: Allow clients to register online at their convenience. 
  • Avoid Scheduling Conflicts: The system automatically prevents double bookings or overfilled classes. 
  • Organize By Levels: Categorize classes into levels and make it easier for clients to find the perfect lesson for their skill level. 

In addition, you can host exciting pool parties and events at your pool. From trivia nights to movie nights, you can easily track who attends and purchases food in order to plan for your next event!

Boost Revenue With Concession Stand Management

Concession stands are a valuable source of revenue for most pools. It’s an extra benefit for members who may be hungry after swimming in the pool for a bit of time. Additionally, these features will ensure your concession stand runs efficiently and grows your revenue. 

  • Track Inventory: Set up all your products, track which ones have been purchased, and know when you’re running low on items. 
  • Process Transactions: Use our point-of-sale system to process transactions for any snacks or drinks you sell quickly. 
  • Use Prepaid Accounts: Go cashless at your concession stand and have members preload their accounts from home. 

Streamline Your Pool With Swimming Pool Management Software

Our software creates a seamless management system, with many benefits. These include: 

  • Lower Admin Time: The software will manage a lot of the manual work involved with running the pool, taking off the load from volunteers. 
  • Streamlined Systems: Staff can easily manage all aspects of the system. With a cashless system, you can easily track all payments. 
  • Improved Customer Experiences: Offer online booking and easy payment options. Send automated order confirmations and reminders to keep clients informed. 

Conclusion

Ready to streamline your operations? Swimming pool management software is the all-in-one solution your pool needs to stay organized, save time, and grow your revenue. Request a demo today to learn more about how our software can transform your management. 

Save time with swim club management

Save Time with Swim Club Management Software

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Save Time and Increase Revenue with Swim Club Management Software

Time is of the essence — especially for swim clubs. Every year they must reevaluate how to arrange their pool schedules to stay competitive in a constantly changing industry.

Most clubs dedicate their space to two activities — swim lessons and open swim. Some choose to offer additional specialty programming, such as water aerobics or triathlon training lessons. But with a limited amount of space, these programs are a luxury many pools cannot afford.

It is important for swim clubs to be able to quickly and efficiently manage access control. Especially if they want to expand their programming. Jim Koller, a board member in charge of the membership portal at Maple Manor Swim Club in Maple Glen, Pennsylvania, has first-hand experience with swim club management software. eSoft Planner helped Jim save weeks of time in managing the club’s new and current members.

Maple Manor Swim Club

Maple Manor Swim Club has been in business since 1962. But they haven’t always used facility management software to save time. Prior to becoming customers of eSoft Planner in 2016, the club had been tracking membership activities using just a pen and paper.

“I joined Maple Manor Swim Club in 2009, and in 2013 I became a member of the board,” Jim said. “This is Maple Manor’s fourth year using eSoft Planner, and we couldn’t be happier.”

The swim club has over 300 family memberships. Maintaining check-ins and guest entry for so many members used to be a formidable task, but now that the club uses eSoft planner, membership check-in has become a seamless process.

“We save hours of time through the software’s self-service options, which allow our members the ability to get registered and manage their own profiles and contact information online,” Jim said.

As with any change, Maple Manor initially experienced some resistance from some of their members when they started using eSoft Planner. But even the folks who started out apprehensive about the technology quickly became convinced of its benefits.

“Last year, we started using eSoft Planner’s retail/POS options to sell concessions at our snack bar. Our members have been extremely satisfied with the ability to fund their club account balances and pay with a keycard instead of having to fumble with cash,” Jim said. “The membership cards make it easy for us to track our members’ activities. Our inventory control has benefited as well.”

Schedule a Demo

With the extra time Maple Manor has been saving, Jim and the other board members remain optimistic about the club’s options once Pennsylvania swimming pools can reopen. In years past, the club has allowed members to reserve pools for parties and other special events.

“We’d love to begin using eSoft Planner to reserve pools, courts and other areas of the club for parties,” Jim said. “Right now, we’re using the downtime to focus and plan additional special programming that will lead to new revenue streams.”

Talk to eSoft Planner about how you help eliminate the paperwork, enable self-service and save time at your swim club. When you have more time to focus on your passion and your mission, you have more resources to pursue revenue-generating options. Contact us for a demo today!